We are looking for you! Apply now and become part of our team!
Location: Brandenburg an der Havel
Workload: Part-time (30 hours/week)
Start: As soon as possible
Contract: Permanent
The Brandenburg Medical School Theodor Fontane (MHB) is seeking a committed and reliable Executive Assistant (m/f/d) to the Director of the Institute for Translational Immunology. In this responsible position, you will provide essential support to the Director and contribute significantly to the structural, organizational, and scientific development of the institute.
Executive Assistant (m/f/d) to the Director of the Institute for Translational Immunology
Your Responsibilities:
Support to the Director:
- Comprehensive assistance to the Director at the Brandenburg an der Havel site
- Professional coordination and management of a demanding schedule
- Preparation, organization, and follow-up of meetings, appointments, and events
- Acting as the first point of contact for internal and external inquiries
- Independent structuring and optimization of internal processes
- Establishing and maintaining digital filing systems, shared drives, and documentation structures
- Coordination of administrative workflows and support for institute management
- Active contribution to the ongoing development of the institute, including room for your own ideas and initiatives
- Assistance with national and international research and collaborative projects
- Organization and preparation of international meetings, workshops, and conferences
- Independent correspondence in German and English with a wide range of national and international cooperation partners
- Support with publications, reviews, and various research-related tasks
- Facilitating effective collaboration between multinational internal and external working groups
- Coordinating and aligning the interests of various cooperation partners
- Transparent and communicative interaction with institute colleagues and associated research groups
Your Profile:
- Completed commercial/administrative training, university degree, or an equivalent qualification; experience in an academic or research-related environment is an advantage
- Strong organizational and coordination skills as well as a structured, independent working style
- Language proficiency:
- German at GER level C1 (very good written and spoken skills)
- English at GER level B2-C1 (good to very good written and spoken skills)
- Excellent communication skills and a confident, friendly manner
- Professional experience in administrative processes (documentation, file management, invoice review, cost center checks)
- Flexibility, resilience, and the ability to remain calm and focused even during busy periods
- A reliable, responsible, hands-on personality (“doer mentality”)
- Enjoyment of working in a young, multinational team
- Interest in a long-term, meaningful position within a dynamic academic environment
We Offer:
- The opportunity to take an active role in building and developing a innovative research institute
- A modern, collegial, and appreciative working environment with flat hierarchies
- An engaged, multinational team with an open communication culture
- Long-term career prospects in a dynamic and forward-thinking academic institution
- A discounted Deutschlandticket as a job ticket (Germany-wide public transport ticket)
- BusinessBike option (for permanent positions)
- Flexible working hours aligned with our core working time
- 28 days of annual leave (increasing with length of service) plus two additional days off on Christmas Eve and New Year’s Eve
- Access to a digital health platform (WorkLifePortal) offering free company-related services, a wide range of training sessions, recipes, and tips for individualized health promotion
- Occupational health services, including preventive medical check-ups
We look forward to receiving your application!
Please submit your application documents via our online application portal. To do so, please use the “Submit application” button located to the right or below the job posting. Applications submitted by eMail or by post cannot be considered.
For further information regarding the position, please contact:
Prof. med. habil. Dr. rer. nat. Barbara Seliger | barbara.seliger(at)mhb-fontane.de
Director of the Institute of Translational Immunology
As the MHB, we promote equal opportunities for all employees and consider the diversity of our workforce to be a valuable asset. In the spirit of diversity, we warmly welcome applications from people with a wide range of backgrounds. Applications from individuals with disabilities will be given preferential consideration when equally qualified.
For data protection reasons, we would like to inform you that by submitting your application, you consent to the electronic processing and storage of your personal data until the completion of the recruitment process.
For further information regarding the position, please contact:
Prof. med. habil. Dr. rer. nat. Barbara Seliger | barbara.seliger(at)mhb-fontane.de
Director of the Institute of Translational Immunology
As the MHB, we promote equal opportunities for all employees and consider the diversity of our workforce to be a valuable asset. In the spirit of diversity, we warmly welcome applications from people with a wide range of backgrounds. Applications from individuals with disabilities will be given preferential consideration when equally qualified.
For data protection reasons, we would like to inform you that by submitting your application, you consent to the electronic processing and storage of your personal data until the completion of the recruitment process.
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